Help with Citations Part 2: Some Notes about Chicago

After my last post on using Chicago and putting footnotes into Microsoft Word, I had some requests for follow up. So I decided to write a quick post this week to resolve those issues.  

Chicago Manual of Style online is searchable!

First, I discovered that if you use the Chicago Manual of Style online, you can search it. The search box is in the upper right-hand corner of the page, regardless of where you are within the online manual.

Chicago Manual of Style online homepage with arrow pointed at search box

If you happen to be looking up how to cite a journal article (for example), you can quickly search “journal citation” and the link to the examples of how to cite a journal article will show up in the search results.

Chicago Manual of Style Journal search results page

Make sure, if you’re looking for an example of how to cite something, that you always select the result that points to “examples and variations.” That’s the fastest and most accurate way to find the answer you’re looking for.

Another small point of clarification is the technical vocabulary for the footnote citations vs. the in text citations. As I pointed out in the last post, there are two main types of citations in Chicago. They are called “Notes and Bibliography” (these are the footnotes) and “Author-Date” (the in-text citations).

Chicago Index with arrows pointed at types of documentation

To make matters just a little more confusing, the Notes and Bibliography style has both a short form and a long form. The short form of author-date is not the same as the Author-Date. Here are some examples to clear things up:

  1. Footnotes (Notes and Bibliography style)
    • Long-form note: Michael Pollan, The Omnivore’s Dilemma: A Natural History of Four Meals (New York: Penguin, 2006), 99–100.
    • Short-form note: Pollan, Omnivore’s Dilemma, 3.
  2. In text citations (Author-Date)
    • (Pollan 2006, 99–100)

The Author-Date format ALWAYS requires a bibliography, as does the short form of the Notes and Bibliography style. Only the long-form footnote that contains complete bibliographic information does not require a separate bibliography (unless, of course, you are instructed to do so).

MLA Style Online

If you need to use MLA style, their site is also searchable. But its search function isn’t as helpful as Chicago’s, and we recommend using their “Quick Guide” instead.

mls style guide help students

Not only does the Quick Guide show you how to put the bibliographic entries together, but it also shows you where to find them on the page.


Information about locating the author, publisher, etc. is also transferable to other styles, like Chicago Style. You just need to make sure that you put the elements of your citation into the correct order.

Insert footnote in Pages for Mac

Another request was that I show how to insert footnotes using Pages, so here is the quick rundown:

Pages for Mac insert footnote menu

Just like when using Word, put the cursor after your period and click on Insert->Footnote.  The Footnote is listed under the Insert Menu at the top of the page.

Pages Insert Menu with arrow pointed at Footnote

When you click on Footnote, Pages will make a footnote for you at the bottom of the page where you can type your note text:

Pages for Mac Insert Footnote

That’s inserting footnotes in Pages for Mac in a nutshell! I hope I cleared up any confusion about the difference between short-form Notes and Bibliography and Author-Date style and that you all enjoy how easy it is to search the Chicago Manual of Style online!



3 thoughts on “Help with Citations Part 2: Some Notes about Chicago

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